Overview
This Privacy Policy explains how information is collected, used, and disclosed by Calico Biosystems (“we”, “us”, or “our”) and applies to information collected when you use or access our website at hg-labs.io. We respect your privacy rights and recognise the importance of protecting information collected about you.
Please read the following carefully to understand how we collect, use, and maintain your personal information. This policy also describes your choices regarding the use, access, and correction of your personal information and account.
Changes to Our Policy
We may update this Privacy Policy from time to time to reflect changes to our practices or for other operational, legal, or regulatory reasons.
If you disagree with any changes to this Privacy Policy, please contact us at info@calicobiosystems.com
Information We Collect
Information You Provide to Us
We collect information you provide directly to us, including when you:
- Visit our website
- Create or modify your profile and account
- Participate in interactive features
- Submit a contact form
- Participate in surveys, activities, or events
- Apply for a job
- Subscribe to our newsletter
The types of information we may collect directly from you include:
- Name
- Username
- Email address
- Phone number
- Information about your company or project
- Event registration and attendance details
- Newsletter subscriptions
- Any other information you choose to provide
Please note: Information you provide in your account profile may reveal or identify additional details about you (such as gender or professional interests).
Information We Collect Automatically
When you access or use our website, we may automatically collect information including:
- Usage, log, and device information (system activity, hardware settings, browser type, browser language, date and time of your visit, referral URL)
- Information about the features you use and the content you upload, download, share, or access while using the website.
Use of Information
We may use the information collected through our website to:
- Provide, operate, maintain, and improve the website
- Enable you to access and use the website
- Send you support and administrative messages
- Respond to your comments, questions, and requests
- Communicate with you about newsletters, surveys, events, and other news or information about HG-Labs
- Monitor and analyse activities in connection with the website
- Investigate and prevent unauthorised access and other illegal activities
Sharing and Disclosure of Information
We do not share your personal information with third parties except as described in this Privacy Policy or as defined in an agreement with us. We may share your information:
- To comply with applicable law, regulation, legal process, or governmental request
- To enforce our agreements and policies
- To protect the security or integrity of the website
- To protect HG-Labs, our users, or others from harm or illegal activities
- As otherwise directed by you
If you attend an event or workshop organised by us, or download/access an asset on our website, we may share your personal data with event partners or investors so they may contact you.
Meeting Scheduling with Microsoft
We use Calendly, a third-party scheduling service, to manage meeting bookings. When you schedule a meeting with us through Calendly:
- Information you provide (such as your name, email address, and any other details requested during the scheduling process) is collected and stored by Calendly
- Your meeting preferences and availability information are processed by Calendly
- Calendly may use cookies and similar technologies to track usage patterns and preferences
- You will receive email notifications about your scheduled meetings from Calendly
- You can cancel or reschedule your meetings directly through the links provided in Calendly’s emails
We use this information solely for the purpose of scheduling and managing our meetings with you. We do not sell or share this information with other third parties except as outlined in this Privacy Policy.
For more information about how Calendly handles your data, please review their Privacy Policy.
Global Data Privacy Protection
We comply with the Swiss Federal Data Protection Act (DSG) and the General Data Protection Regulation (GDPR). Your personal data will be kept strictly confidential and will not be sold or passed on to third parties except as described above.
If your personal data is transferred to countries outside the EEA that do not provide an adequate level of data protection, we will implement appropriate safeguards to protect your information. You can request more details about these safeguards by contacting us.
Methods of Processing
We take appropriate security measures to prevent unauthorised access, disclosure, modification, or destruction of your data. Data processing is carried out using computers and/or IT-enabled tools, following organisational procedures related to the purposes indicated in this policy. In some cases, your data may be accessible to certain persons in charge (administration, sales, marketing, legal, system administration) or external parties (such as technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed as data processors by Calico Biosystems You may request an updated list of these parties at any time.
Legal Basis for Processing
We process personal data if:
- You have given your consent for one or more specific purposes
- Processing is necessary for the performance of an agreement with you and/or for pre-contractual obligations
- Processing is necessary for compliance with a legal obligation
- Processing is necessary for the purposes of legitimate interests pursued by Calico Biosystems or a third party
We will clarify the specific legal basis for processing your personal data upon request.
Your Choices
You may update, correct, or delete your information at any time by logging into your account or contacting us. We will retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law or for legitimate business purposes. We may also retain cached or archived copies for a certain period. We will respond to your access request within 30 days.
Links to Third-Party Websites
Our website may contain links to third-party websites. Your activity on those websites is governed by their policies, not ours. We encourage you to review their privacy and user policies.
Contact Us
If you have any questions or suggestions about our Privacy Policy, please contact us at:
Calico Biosystems